What is RIDDOR and why Is RIDDOR reporting important?
Posted by Tracy Seward
Despite employers’ best efforts to prevent accidents in the workplace, employees can, unfortunately, be injured or killed at work. Employers are legally obliged to record and report specific injuries, illnesses and incidents. This guide provides help and advice on how to comply with accident reporting regulations, which are more commonly known as RIDDOR.
In 2017-18, there were an estimated 555,000 non-fatal injuries self-reported by workers, while 144 employees were fatally injured. A further 1.4m staff reported suffering from a work-related illness.
Working days lost to workplace injuries cost UK businesses an estimated £5.2bn.
Employers are legally obliged to record certain injuries, illnesses and incidents, and report them to the Health and Safety Executive (HSE). In 2018/19, 69,208 were recorded.
The legislation covering the reporting of workplace injuries is the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013, known as RIDDOR.
The RIDDOR regulations relate to “reasonable persons” reporting incidents and injuries. The definition of responsible persons under RIDDOR generally refers to employers, but they can also be various managers, the self-employed and people in control of premises.
Employers must report the following:
RIDDOR exists to ensure employers and employees are kept safe at work and encourages everyone to follow health and safety procedures to reduce the chance of injuries and accidents.
If an accident does happen at work, the regulations ensure employers report accidents and incidents, bad working practices and poor office safety.
RIDDOR also allows the HSE to keep track of workplace accidents and use the information to identify common occurrences and to develop their enforcement strategy.
Employers who fail to comply with RIDDOR face a fine and a possible prison sentence.
If an incident occurs, the following RIDDOR process is recommended:
If an incident falls under RIDDOR, you must report it to the HSE within ten days. If the incident leads to more than seven days’ absence from work, it has to be reported within 15 days. Cases of occupational disease must be reported as soon as the person receives a diagnosis.
You must report the incident using the appropriate form on the HSE website. A telephone service is also available for RIDDOR reporting of fatal/specified incidents only – call 0345 300 9923 (opening hours Monday to Friday 8.30 am to 5 pm) to file a report.
You have the option to download the RIDDOR report form, so you have it for your records.
An investigation into what happened should be carried out in line with the organisation’s policy. The investigation should lead to a list of suggested measures to prevent future occurrences.
All employee and non-employee deaths resulting from a work-related accident must be reported under RIDDOR. This includes deaths that occur within a year after a workplace accident where the accident is the cause of death.
Suicides and cases of self-harm are not reportable.
Slips, trips and falls are common incidents that lead to injuries in the workplace. Injuries that must be reported include:
Reportable diseases that have likely been caused by, or made worse by, the person’s current work. It must also be one of these eight conditions:
‘Near-miss’ incidents that could have caused harm must be reported. They include:
Certain incidents involving gas must be reported to the HSE.
Distributors, fillers, suppliers and importers of flammable gas must report gas-related incidents where someone dies, loses consciousness or is taken to hospital as a result of an injury.
Registered gas engineers are required to provide details of gas appliances or fittings they consider to be dangerous that may lead to deaths, the loss of consciousness or hospital treatment.
As an employer, you must comply with RIDDOR to protect the health and safety of your workforce.
Staying on top of records and reporting accidents will ensure you are equipped to manage risks and prevent future injuries, accidents and incidents of ill-health.